Eaglettes O.N.E. Club Meeting

Minutes

08/17/2007

7:00 pm

ONHS

Meeting called by

President Liz Hinson

Type of meeting

Fundraiser

Facilitator

President Liz Hinson

Note taker

Secretary Diana Carey

Attendees

Liz Hinson, Leslie Hrabik, Diana Carey, & Paige May

Agenda topics

1 hour

Discussion

Raising monies for O.N.E. to ensure incentives and scholarships can be provided for 2007/2008. Get more parents/volunteers involved with committees. Fundraising ideals are as follows:

• Annual Car Wash – look to moving to ONHS registration day – P. May
• Valentine Day Flower Sale – P. May
• Boo Bags – continue this tradition – All
• Selling bottle water at Old Settlers
• Concession stand during scrimmage games
• Baby Sitting Day – great for during holidays – Leslie
• Gift wrapping – Leslie
• Beautification Day – continue tradition/change dates to allow more time for monetary donations
• License plates & mouse pads – Liz H
• Lanyards & sports flags – P. May
• Budget workup provided – L Hrabik

Conclusions

More parent participation & attendance is needed

Action items

Person responsible

Deadline

• Beautification Date Change (Oct 14, 1-4) follow up with Sara needed
• License Plates & Mouse Pads – Get from Cooks
• Prima volunteer project – solitify dates to ensure we participate

• Annual Car Wash moved to ONHS registration day
• Cost and ordering method for valentine day flowers
• Cost and ordering method for lanyards & sport flags
• Follow up with Olathe parks/rec in ref to Eaglettes park assignment
• Provide account setup for on-line magazine sells
• Follow up Hallmark corporate office in ref to gift wrapping paper donation

Eaglettes O.N.E. Club Meeting

Minutes

09/05/2007

6:00 pm

ONHS

Meeting called by

President Liz Hinson

Type of meeting

Fundraiser & Committee Participation

Facilitator

President Liz Hinson

Note taker

Secretary Diana Carey

Attendees

Liz Hinson, Leslie Hrabik, Brad Hrabik, Diana Carey, Paige May, Sara Evans – Director, Sandy Hickman, & Christine Countryman

Agenda topics

1.5 Hours

Discussion

Raising monies for both O.N.E. & Eaglettes to ensure incentives and scholarships can be provided for 2007/2008. Get more parents/volunteers involved with committees.

• Valentine Flower project is a go. Flowers will be purchased from Costco and sell will be the week of Valentine’s Day. School is out on Feb. 14 th and this has been noted – P. May to head this committee
• Beautification date change to 10/14, 1p-4p approved by committee; school admin. Approval still needed – Sara will get admin approval. Meal added incentive for girls. Parents will be asked to provide food for chili dog meal. Per P. May we may be able to plant bulbs and ONHS may pay for them.
• Gift wrapping and drop/shop (baby sitting) still on table. Per Leslie will take a lot of folks/volunteer hours – tabled at this time
• Magazine online project up and running – need to market effectively to ensure mass participation
• In efforts to increase funding, decrease costs, competition gifts will be eliminated; committee/Sara approved
• Last year, clothing drive was huge success, per Sara this project no longer available; open for alternative with purse sale – Christine to follow up
• Purchase 250 large/250 small envelopes for Beautification Day letter – Committee approved purchase; L Hrabik to complete.
• 250 Labels for small envelopes; read as follows: Olathe North High School 600 E Prairie St Attn: Ms. Sara Evans Olathe KS 66061 – Diana volunteer to type up labels; girls will personally address minimum of 10 envelope to mail out to family/friends; per Sara extra credit provided to any girl that exceeds 10. Per P. May, ONHS may be able to pay for postage
• Parent shirt order (t-shirt, long sleeve, sweat shirt, and/or hoodies) – per Sara cost more due to non tax-exempt. Need to collect orders/more orders less cost

Conclusions

More parent participation & attendance is needed. Committee decided on more effective method of communication (phone chain) in hopes of reaching out to more parents. Our goal is to resolve possible misunderstanding of parent meeting. Meeting is not designed just for elected officers, but for all parents. We got a lot covered tonight, partly as a result of more parent attendance.

Action items

Person responsible

Deadline

• Beautification Date Change (Oct 14, 1-4) school administration approval needed
• License Plates & Mouse Pads – Get from Cooks
• Prima volunteer project – solitify dates to ensure we participate
• Annual Car Wash moved to ONHS registration day
• Cost and ordering method for valentine day flowers
• Cost and ordering method for lanyards & sport flags
• Follow up with Olathe parks/rec in ref to Eaglettes park assignment
• Provide account setup for on-line magazine sells (email up and running; parents encouraged to order & send out email to family/friends)
• Follow up Hallmark corporate office in ref to gift wrapping paper donation (first response from corporate office was no, circle back with someone else)
• Implement information phone chain
• Follow up with Connie Heinen in ref to ONHS paying for beautification letter postage and bulbs
• Implement agenda, provided to each parent prior to meetings; again this is in hopes of getting more parent participation and attendance.
• Envelopes & Labels for beautification letter
• Collect shirt order
• Purse Sale

Eaglettes O.N.E. Club Meeting

Minutes

10/29/2007

6:00 pm

ONHS

Meeting called by

Director Sara Evans

Type of meeting

Nationals Fundraiser

Facilitator

Director Sara Evans

Note taker

Diana Carey

Attendees

Sara, Liz H, Brad, Chalisa, Diana C, Christina C

Agenda topics

1.0 Hours

Discussion

• Monies collected for Nationals can be held in separate account. Needs to come in with specific designation for this to occur error-free.
• $24,000 earned will ensure all girls can go with little out-of-pocket
• Committee decided to go for the entire $24,000; included 20 team members, 1 manager, & 3 coaches
• Any overage > $24,000 will go to ONE Fanclub account 
• Fundraising priority goes to Nationals than ONE Fanclub. 
• Nationals Scholarship criteria
• Determined by School administration under current guidelines
• Ms. Evans, nor any party of the ONE Fanclub will be a part of the decision making process
• The following fund raiser were discussed and approved:

a.        Selling Honeybaked hams for Thanksgiving (see attached). We receive 15% of all orders, including gift certificates and any orders that employers may place through us for their employees.  

b.        Solicit area businesses to support scholarship (this would be a $500 scholarship, approximately ½ of her trip). In return, the business would get a letter of thanks, a picture of the team, and tickets to the spring show (number to be determined depending on how many scholarships we are needing…. perhaps we can also work in a bonus of reserved seating), and recognition in the spring show program. A letter will be provided at the parent meeting that is to be utilized. It requests the business support a scholarship. This will be done in a professional manner, meaning they will dress up, making an appointment with a business manager of such, etc.

• Tote Bags

• Money Jars with the permission of area businesses, money jar is placed at their establishment for patrons to give at their leisure
• The Great Mall Magical Day of Giving tickets
• Lanyards, license plate covers, items already on hand
• Tabled for Discussion – Chris Cakes pancake breakfast

Conclusions

Meeting with parents following this meeting to convey update information and open discussion on today’s decisions

Action items

Person responsible

Deadline

Special notes

Next meeting Monday, October 29, 2007 @ 7pm

Eaglettes O.N.E. Club Meeting

Minutes

10/29/2007

6:00 pm

ONHS

Meeting called by

Director Sara Evans

Type of meeting

Nationals & Fundraiser updates

Facilitator

Director Sara Evans

Note taker

Diana Carey

Attendees

Sara, Liz H, Brad, Chalisa, Diana C, Christina C, ONHS Eaglettes, and Parents

Agenda topics

2.0 Hours

Discussion

• KDSAA approved NDA ( Florida)
• Cost of trip discussed. Each family is looking at about $1000 not to include extra spending money
• Package includes air, hotel, and NDA fees
• Leisure day is Sunday and will include trip to amusement parks
• Girls are responsible to touch base with teachers on assignments missed (departing Friday, Feb 29 th returning Sunday, March 2 nd)
• Sara to research cost of performance video
• Rooming list passed around to girls
• Spectators encouraged to utilized package since includes NDA tickets
• Airline ticket orders has to be in ASAP, therefore all deposits were due tonight
• Day of travel all to meet at airport (KCI)
• Hotel viewed via website
• Fundraising updates:
• Scholarship Criteria – Chalisa
• Honeybaked Ham – orders due Nov 14 th w/money, Nov 19 th delivery between 4-6p, Gift certificates available as well
• This fundraiser will be available for Christmas as well - Chalisa 
• Marketing placed in multiple publications contact various business owners & propose they utilize Honeybaked Ham during they holiday bonus period – Liz H
• Direct Scholarship from area businesses – Chalisa
• Chris Cakes – not yet decided – Christine C
• Tote Bags - $10.00/$7.50 profit each. Individual profit goes into individual accounts – Christine C
• The Great Mall Magical Day of Giving tickets - $5/$5 profit. Event is 12/2 at 11a-7p – Christine C
• Other Ideals
• Local restaurants Eaglette Night
• Chili Supper – Chili & cupcakes provided by parents, all else via area donations. Tentative date 12/18
• Silent Auction – seek help via local restaurants
• Olathe T-Shirt will donate 30 t-shirts to team – Christine C

Conclusions

If all give their efforts it is our true belief we can raise the entire $24,000. Individual efforts such as money jars and tote bags will have funds deposited directly into their individual accounts.

Action items

Person responsible

Deadline